Being an event organizer is not an easy job. While events can be exciting, to make it so involves a lot of things that need to be done well. E.g. a baby shower involves themed cakes, activities, a lot of decoration, catering, etc., and even if one thing is off, then the whole event will seem like a bust. So organizing events is not easy however being prepared and knowing what you need to do will make it much easier to tackle. So here are three things every event organizer needs to know.
The location matters
The location of the event can either make it spectacular or an utter disaster. This is because the location pretty much sets the tone for the event and makes the mood. For e.g. if you hold a kids superhero party Melboure in a lavish mansion, while the location is grand and gorgeous and definitely expensive. It would not suit the event at all and will be an utter waste of expenses. This is because a child’s birthday party is meant to be an event that encourages play and fun. A mansion or a ballroom are formal places that have a lot of expensive furniture, etc which need to be treated with care. So the setting would discourage children from playing as they may accidentally break something. So understand the purpose of the event and what it is supposed to entail and choose a location that suits this perfectly. A fundraiser for socialites would require a grand location, a bake sale would not.
Always have a backup plan
There is no way to be certain that an event will turn out the exact way you want it to. Things sometimes have a way of going unexpectedly wrong. E.g. the clown you reserved as children’s party entertainment Melbourne may be unable to turn up for the event on time then what do you do? Of course you could do nothing but that would reflect poorly on you. As sometimes clients may not eb willing to understand that it’s not your fault the entertainment is late. Therefore always have a backup plan ready in case something goes wrong. You could have another game or activity for the guests to participate in while you wait for the original one to arrive.
Include the client if you can
A common mistake that certain organizers make is that they may fail to include the client in the planning process. Yes, they hired you to organize the event but there is not harm in seeing if they would like to contribute in more than just providing the finance. E.g. Brides handpicking the flowers for their bouquet to make it more meaningful or an event to raise funds for orphanage having thank you cards signed by the little children. All of these are meaningful and add a personal component to the event.